Leave Application For Marriage: Template, Format And Examples

Working professionals are entitled to a set number of leaves during the year - depending on the company policy and national holidays. Casual and sick leaves are common across organizations and industries. However, companies also give a provision to apply for leave for personal reasons and family events. A leave application for marriage is an application or a formal request, to apply for a leave of absence for a wedding ceremony. This is usually longer in duration than regular leave.

In this article, we'll study in detail the purpose of a marriage leave application, its format and tips, a step-by-step guide on writing one, and common mistakes to avoid. Also listed below are sample leave applications for marriage.

What's A Leave Application for Marriage?

It is a specific leave application for office, usually submitted to the HR team and the department head. It allows individuals to apply for leaves for a wedding ceremony in the family. It usually includes the wedding invitation.

A marriage leave application letter can be written for the purpose of your own marriage or a close relative's marriage (like a sibling). The marriage invitation card should be included in both cases. Companies can provide anywhere between 5-15 days of paid marriage leave.

Why do we need one?

The main reason companies expect a marriage leave application is to track when an employee is going on a long absence - and plan for their absence. It also enables an employee to step back from office activities and take time off for the marriage ceremony.

The ceremony could last a day, but the marriage functions and wedding preparations are likely to last longer. You need considerable time off to plan for the marriage ceremony and functions.

Thus, it's important that you submit an application to the office - so they can plan for the duration you're absent from work. Additionally, as salaried employees, it's important to avail the assigned, paid leaves - and specify if you'll be taking any additional leaves.

Things to Include

Policy for marriage leave varies between companies. However, there are certain items that should be included in a leave letter for marriage:

Reason for the leave (e.g. - family event, in case of it being a relative's marriage)
Exact dates of the marriage function
Formal invitation card for the wedding (If you're planning to invite your peers and/or managers, you can send a separate, personal invitation)
Other relevant details, e.g. - if your duration of marriage leave is longer than normal, details of the person who will be taking over your work for the period of marriage leave, etc.

Leave Application For Marriage: Format & Template

Here's a step-by-step guide on the format of how to write a leave application for marriage:

i) Subject Line

It's a formal letter. Thus, the subject line should be stated in a clear and direct manner, and include pertinent information that can grab the attention of the reader.

Example:
- Marriage Leave Application/Leave Application for Marriage Ceremony: August 28, 2023 - September 5, 2023.
- Leave application for sister's marriage: August 28, 2023 - September 5, 2023.

ii) Salutation

Irrespective of the purpose for which it's being written, the application letter always starts with the salutation. In the case of a marriage application letter, the letter is usually addressed to the direct supervisor or team lead, with other concerned people marked in CC.

Example - Dear Sir/Ma'am OR Respected Sir/Ma'am

In the case of a physical letter, you may include the details of the recipient before the salutation.

Example -
To
XYZ (Name of the recipient)
Designation

iii) Body of the Letter

This includes information about the leave duration, the purpose of the leave, and other relevant details. It's broadly divided into an opening paragraph, the main body, and a closing paragraph.

Your leave application for marriage must include the following information:

The purpose of leave
The dates of leave
The person taking over in your absence

Example -

I wish to apply for a leave for personal reasons.

It gives me great joy to share that my brother is getting married. Thus, I need to take a leave from August 28, 2023, to September 5, 2023.

I will ensure that I complete all tasks prior to my leave. During my leave duration, my co-editor will be taking over my responsibilities.

Please approve my leave application for the above-mentioned dates. Do let me know in case any further information is required at my end.

Make sure that you ask for a formal approval when closing the letter. The leave approval for marriage must be provided on email and/or the official leave tracking system, if the organization has one. This is important for documentation purposes.

iv) Sign-Off

Like any other application, end your leave application of marriage with a sign-off as well. You can use the same sign-off as your regular, email communication.

Example: Regards
Ankit Sharma
Tech Editor

Also, set an OOO (out-of-office) message for the duration of marriage leave.

v) Attachments

Always check for attachments before sending the email across. Ideally, upload your attachments as a PDF. In the case of a marriage leave application, the attachment will include the wedding invitation.

You can follow these simple steps to draft a leave application for marriage. Here's a template for an email application for marriage leave, for your reference:

Subject: Marriage leave application - [start date] to [end date]

Dear Sir/Ma'am

It's a pleasure to let inform you that I am getting married on [date of marriage] of [month]. Please grant me leave for [number of days] days, from [start date] to [end date].

I hope to receive a positive response from you soon. Thank you.

Sincerely,

[Name]
[Designation]

The above sample for marriage leave clearly specifies the purpose and duration of the leave. Further information can be added, as per the company policy or your requirements.

Samples For Marriage Leave Application

Here's a sample marriage application letter for your own marriage:

To

Priya Sharma,

Sales Director

Subject: Leave application for my wedding: September 4, 2023 - October 4, 2023.

Respected Sir,

This is to inform you that I am getting married on September 6, 2023. Thus, I'd like to request a month-long leave starting Monday, September 4, 2023.

I'd like to take this opportunity to extend an invitation to you and the entire team. Please find attached my wedding invitation.

I will make sure to close any open tasks prior to my leave. However, during my absence, my colleague Shania Jain will help with any emergency tasks or last-minute requests. She has access to the relevant documents and information about upcoming projects.

Please accept my request and approve my leave for the above-mentioned dates.

Regards,

[Signature]
Richa Verma
Sales Manager

Here's a sample application for a family member's wedding:

Subject: Leave application for my brother's wedding: September 4, 2023 - September 11, 2023.

Respected Sir,

I am elated to inform you that my brother is getting married on September 6, 2023. Thus, I'd like to request a week-long leave, i.e. of 7 days, starting Monday, September 4, 2023, to help with wedding arrangements.

I will make sure to close any open tasks prior to my leave. During my absence, my colleague Shania Jain will help with any emergency tasks or last-minute requests.

Please accept my request and approve my leave for the above-mentioned dates.

Regards,

[Signature]
Richa Verma
Sales Manager

Leave Application for Marriage: Things To Keep In Mind

A well-crafted leave application letter must be concise and to the point, properly addressed, and include all relevant details. Here are some tips to keep in mind when writing an application:

Don't be too informal or overly emotional in your tone
Check the company policy for required documents, if any
Ensure the leave duration is clearly specified
Always get an approval
Copy check for errors and typos

Frequently Asked Questions

Q1. How many leaves do we get for marriage?

The duration of marriage leaves varies between companies, but ideally, most companies provide a 5-10 day leave for your own marriage or that of a close family member. Companies may even provide a month-long leave.

Q2. Why is it important to draft an application for marriage leave?

It's important to apply for marriage leave so the company can prepare for your long absence from work and assign work accordingly. It also allows you to take time off and participate in the wedding festivities.

Q3. How many days of marriage leave is appropriate?

There is no fixed response to this. Usually, people request anywhere between 3 to 15 days, depending on the purpose of the leave. For example, in the case of a close friend's wedding, a 3-day leave may suffice. But if you're applying for leave for your marriage, you may take up to a month's leave.

Q4. What should I do if my leave application is rejected?

There may be a rare case in which your application is rejected. If this happens, it's important to deal with the situation calmly and understand the reason behind the rejection. Once you're aware of the reason, you can negotiate with your manager for a shorter leave duration, or request a colleague's help to step in and take over some of the tasks.

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Srishti Magan

Sr. Content Editor

I’m a reader first and a writer second, constantly diving into the world of content. If I’m not writing or reading, I like watching movies and dreaming of a life by the beach.

Updated On: 30 Aug'24, 04:43 PM IST