Office Operations Executive

Key Responsibilities:

• Serve as the first point of contact for visitors and incoming communications.
• Manage office supplies, inventory, and ordering processes.
• Schedule meetings, appointments, and manage calendars for senior staff.
• Schedule & manage Field Executive Visit Plans.
• Booking tickets for field and office requirements.
• Handel client calls and support them with proper solution.
• Manage New Site Requirements and Couriers.
• Maintain office systems, including data management and filing.
• Assist with onboarding new employees and managing basic HR paperwork.
• Coordinate internal and external meetings, including catering and logistics.
• Process incoming and outgoing mail and shipments.
• Prepare reports, presentations, and correspondence as needed.
• Support accounting tasks such as invoice processing, expense reports, and petty cash handling.
• Maintain cleanliness, safety, and efficiency of the office space.
• Perform other administrative duties and special projects as assigned.

Qualifications:

• Proven experience as an office administrator, office assistant, or relevant role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• High school diploma or equivalent; a degree in business administration or a related field is a plus.

Preferred Skills:

• Experience with office management tools (e.g., MS Office, Google Workspace, project management software).
• Basic understanding of bookkeeping and accounting principles.
• Ability to handle sensitive information with confidentiality.
• Positive attitude and a strong sense of teamwork.