How To Write A One-Day Leave Application For Office?

A leave application is something we have been taught to write since school days. But when we actually sit down to write one, we have several doubts swirling around. For example: What is the right format? How do I start? How do I end my leave application? We have answers to all these questions. 

In this article, we will share some samples and important tips for a one-day leave application. Let's begin.

Purpose of a leave application

Before we delve deeper, it is important to understand why we need a leave application in the first place. A leave application acts as an official statement to let your manager know that you are planning to take a leave from work. Even if it is a one-day leave application, writing it is important as it informs about your absence from work. Remaining off work without the knowledge of your manager not only reflects an unprofessional attitude but also creates a difficult situation for your team and may hamper the progress of the ongoing projects.

Hence, it is always a good idea to apply for a leave beforehand or at least on the day you won't be able to attend office due to any personal matter. Let's explore how we can write a one-day leave application. 

What do we include in a leave application for office?

Whether in physical or digital format, a leave application letter for office includes the following: 

1. Salutation: This includes the name of the recipient. You may use their first name only. However, if your relationship with the recipient is very formal, their full name can be used. 
2. Subject: The subject line should include: Leave Application for (Date of Leave). 
3. Reason for leave: State your reason for leave in short. Provide relevant details.
4. Work Plan: If needed, mention the name of the colleague who will handle your responsibilities in your absence.
5. Closing Sentence: Thank the recipient and use a concise closing line. 
6. Name: Mention your full name.
7. Designation: Mention your job position.
8. Date: Mention the present date. 

Samples For One-Day Leave Application

Following are some sample leave applications that you may refer to before you write down your own. 

Sample 1: One-Day Leave Application For Personal Reasons

Dear (Manager's Name),

I hope you are doing well. I am writing to request a one-day leave for (Date) due to personal reasons that require my immediate attention. My pending tasks are up to date, and I will ensure that they are completed within the prescribed timelines.  

I apologize for any inconvenience this may cause and appreciate your understanding.

Sincerely,

Your Name

Designation

Date

Sample 2: One-Day Leave Application For Medical Appointment

Dear (Recipient's Name),

I hope you are doing well. I am writing to request a one-day leave on (Date) to attend a scheduled medical appointment. I have attached the appointment confirmation and a medical certificate for your reference. I will make sure to complete any pending work before my absence and will ensure that my colleagues are informed and can assist with any urgent matters.

Thank you for your understanding.

Regards,

Your Name

Designation

Date

Sample 3: One-Day Leave Application For Urgent Work/Medical Emergency

Dear (Manager's Name),

I regret to inform you that I am facing a family emergency that requires my immediate attention. Hence, I need to request a one-day leave on (Date) to deal with this situation. I will ensure that my team mate (name of the colleague) handles my responsibilities for a day during my absence while I will be reachable if any urgent matters arise.

I appreciate your understanding during this difficult time.

Sincerely,

Your Name

Designation

Date

Sample 4: One-Day Leave Application For Attending A Workshop

Dear (Recipient's Name),

I would make a humble request to grant me a one-day leave on (Date) to attend a training session related to my current role. This training will contribute to my professional development and benefit the team in the long run. I have made arrangements to ensure that my work is managed well during my absence.

Thank you for considering my request.

Regards,

Your Name

Designation

Date

 Sample 5: One-Day Sick Leave Application 

Dear (Manager's Name),

I hope you are doing well. I am writing to request a one-day leave on [Date] as I am suffering from mild fever and fatigue. I believe that taking a day break will help me take proper rest and return to work more refreshed. I have arranged for my tasks to be covered by my colleague during my absence. 

Thank you for your support.

Sincerely,

Your Name

Designation

Date

The above sample leave letters will provide you with a good idea about what is expected in a formal application. You may change the content as per your situation. However,  following a standard format is important. 

Also Read: How To Write Sick Leave Application For Office With Sample Emails

Tips For Writing A One-Day Leave Application Letter

1. Use a formal format and a professional tone: As seen above, it is recommended that you follow a standard format for your formal leave application. Along with this, your tone throughout the application must be professional, no matter what equation you share with your manager.

2. Provide the Relevant Details: State the purpose of your leave and the duration of your absence. However, keep it short and specific. If your company policy speaks about any relevant documents to be shared in case of sick leave, for example, your medical documents, you must do the needful.

3. Send your leave application well in time: Submit your leave application well in advance (ideally 3 to 4 days prior) if the one-day leave is planned. However, if you are taking a leave due to an emergency, try to share the leave application as early as possible. 

4. Let the manager know your work status: State how you would handle your responsibilities during your absence. If your colleague would be taking care of it, mention their name. Otherwise, reassure the manager that your leave will not derail your ongoing projects. 

5. Use Email or Official Letterhead: This depends on your company culture, but it is always best to use an official letterhead for your formal request. Or you can email your leave application to your manager. 

6. Attach Supporting Documents: If your leave is due to medical reasons, it is always recommended to attach supporting documents, such as a doctor's note, appointment confirmation, medical documents, etc. 

7. Follow-Up: This is absolutely important. The purpose of a formal letter for leave is to inform your supervisor about your absence. So, if they haven't received your application, there might be an issue later. Hence, after submitting your leave application for approval, follow up with your supervisor to ensure that they know about your day of absence. 
   
   

And this brings us to the end of this article. We have covered many more articles on leave applications. Take a look!

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