30+ Resignation Letter Subject Lines For Every Situation!

If you’re looking to quit your job then it’s obvious you will be drafting a formal resignation letter, informing your managers, leadership, and the HR department about your decision. When it comes to drafting this letter, writing an apt resignation letter subject becomes critical.

A resignation letter is a formal letter and needs to be written professionally. You should devote ample time to writing one after you decide to quit your job. Accurately writing every element of the resignation notice is very important, starting from the subject line.

This article will give you a fair idea about the subject lines that can be used for writing an effective resignation letter to be sent via email.

Significance of Resignation Letter Subject Lines

Even if it may seem trivial, your resignation letter subject is one of the most important elements and needs to be given due importance. The resignation subject line becomes even more important in case you are sending the letter via email. A precise subject line in a resignation letter can help to put across the intention of your letter clearly and will ensure that the recipient reads your letter.

Resignation Letter Subject Format

There can be many ways of writing email subject lines in formal resignation letters. A few tried and tested subject lines that you can use are as follows. 

1. Announcement of resignation – Your name

Starting with a resignation announcement in the subject line is one of the standard ways of writing the subject line of a resignation letter. Some variations of this subject line can be: 

• Resignation- Name
• Resignation and Date - Name
• Announcement Regarding Resignation –Name

While the first two ways work well, the word 'announcement' in the third one helps to grab the reader's attention even more. 

2. Notice of resignation – Your name

This resignation letter subject line is formal and crisp. The words 'notice of resignation' right at the start help to clarify the intent of the letter. Here are some variations for this subject line:

• Letter of Resignation- Your Name
• Formal Resignation-Your Name

Following is a sample letter using this subject line. 

Subject: Notice of Resignation – (Your name)

Dear (Name of the company manager),

This is to bring to your notice that I am resigning from my position of (job title) and that I shall be relieved of my duties by xx/xx/xxxx.

I would like to thank you all for the support and career opportunities given to me over the 5 years that I spent in the company. I will always be grateful for making my journey here an enriching one. 

During my notice period, I'll ensure that all my assigned tasks are done. I would also be more than happy to work out a solution to make the transition smooth. 

Best,
(Your name)

3. Resignation – Your name – Your department

While sending your letter of resignation through an email, this subject line is clear, courteous, and professional. It clearly spells out all the information that the reader may require, in one go. Another way to write this subject is as follows:

• Resignation – Your Name – Your Position

4. Resignation – Date – Your name

Every office has set a notice period for the employees, i.e. the time wherein you will have to be with the company after submitting your resignation. Hence, this subject line states the date which helps the reader to instantly get an idea of the effective date of your notice period.

A resignation letter with a notice period gives enough time for the company to find your replacement or hand over your responsibilities to some other employee. 

5. Intention of Resignation – Your name

Many resignation letter templates use this subject line as it helps convey that you are considering resigning from your post and would be open for discussion. This subject line thus leaves a scope for interaction with your boss or manager. 

6. Thank you for everything – Resignation notice

As you end your tenure at a particular office, it is always good to thank the company for all the opportunities that you have received. This subject line helps you to do this right at the start. This way appears to be formal yet warm and clearly conveys your intent to resign from your current post.

7. Resignation – Your employee ID number- Your full name – Your job title – Last working day

This subject line has many advantages.

• It immediately identifies you since you are providing the employee ID number. This may be quite useful in case there are employees with the same names in your office. A subject line such as this completely avoids ambiguity. 
• It clearly states your day of departure from work. Hence, the recipient (i.e. your boss/manager) immediately gets to know about the period of your notice from your last working day. 
• This subject line is effective enough to provide all the relevant information about an employee's resignation and even if the reader doesn't browse through the entire letter, he/she will have the necessary information through the subject line. 

8. Resignation effective immediately – Your name

In case you are not able to provide a sufficient amount of notice period to the company and have some urgent reason for quitting your job, this subject line is the most apt to use.

In situations where there is a family medical emergency or a person is resigning due to some health issue, the resignation needs to be taken into account with immediate effect. Hence, a subject line such as this will nudge the manager to open your resignation letter and take appropriate action immediately to speed up the process. 

9. Completing my tenure with (current company name)

In case you want to put across your resignation letter a little differently, this subject line could be a good way to do so. The word complete sufficiently conveys the intent of the letter and is a good alternative to words such as quitting or resigning. 

This type of subject line provides a neutral tone to the resignation letter. However, using this subject line will only be appropriate if you have already discussed your resignation with your manager in advance and are now providing an official intimation. If you haven't had this discussion, the subject line might lead to confusion or come as a surprise to the recipient. ‘

Resignation Letter Subject Lines: Common Mistakes To Avoid

Some common mistakes to avoid when crafting effective resignation email subject lines:

• Using a vague subject line that does not clearly indicate the purpose of the email
• Being too informal or casual in the subject line or using emojis
• Including unnecessary information or details in the subject line
• Using a subject line that is too long or wordy
• Failing to mention the resignation or leaving the job in the subject line
• Using a subject line that is negative or disrespectful towards the company or colleagues
• Forgetting to include important details such as your name or position in the subject line

Sample Resignation Letter Subject Lines

Here are a few sample resignation letter subject lines for different situations:

Situation: Urgent resignation with no notice period

1. "Immediate Resignation - Regretfully Leaving My Position"
2. "Urgent Resignation - No Notice Period Available"
3. "Urgent Notice: Seeking Immediate Departure"

Situation: Resignation with a short notice period (Two Weeks)

1. "Resignation Letter - Two Weeks Notice: [Your Name]"
2. "Notice of Resignation - Last Day: [Your Name]"
3. "Formal Resignation - Departure Announcement: [Your Name]"

Situation: Resignation with stipulated notice period (1 Month)

1. "Resignation Letter - Notice Period: 1 Month"
2. "Formal Resignation - One Month Notice"
3. "Resignation Announcement: Early Notice"

Situation: Resignation due to unfavourable working conditions

1. Subject: Resignation - Unresolved Concerns
2. Subject: Notice of Resignation - Seeking a Change in Workplace Culture
3. Subject: Resignation Letter - Unfavorable Working Conditions

Important: Ideally, you should not write a subject line that draws attention to your negative experience. A better approach would be to mention it in your email but politely and subtly.

Situation: Formal Resignation Subject lines

1. "Resignation Letter - [Your Name]"
2. "Formal Notice of Resignation - [Your Name]"
3. "Regretful Resignation - [Your Name]"
4. "Resignation Effective [Last Working Day] - [Your Name]"
5. "Finalizing My Departure - [Your Name]"

Situation: Personal Reasons

1. "Resignation Due to Personal Reasons - [Your Name]"
2. "Personal Resignation Notice - [Your Position]"
3. "Notice of Resignation for Personal Matters - [Your Name]"

Situation: Career Advancement

1. "Resignation to Pursue New Opportunities - [Your Name]"
2. "Career Advancement Resignation - [Your Position]"
3. "Resignation Notice - New Career Path - [Your Name]"

Situation: Relocation

1. "Resignation Due to Relocation - [Your Name]"
2. "Notice of Resignation - Moving to a New City"
3. "Relocation and Resignation Notice - [Your Position]"

Situation: Health Reasons

1. "Resignation Due to Health Reasons - [Your Name]"
2. "Health-Related Resignation Notice - [Your Position]"
3. "Notice of Resignation for Medical Reasons - [Your Name]"

Situation: Higher Education/Continuing Studies

1. "Resignation for Further Studies - [Your Name]"
2. "Notice of Resignation to Pursue Higher Education - [Your Position]"
3. "Resignation Notice - Continuing Education - [Your Name]"

Unprofessional Resignation Subject Lines Examples

Negative or Critical

1. 1. "I Quit Because This Job Sucks"
   2. "Leaving This Toxic Place"
   3. "Can't Stand It Here Anymore - Resignation"

Overly Casual or Unprofessional

1. 1. "Peace Out, I'm Done"
   2. "Time to Say Goodbye - It's Been Real"
   3. "Later, Alligator - I'm Leaving"

Vague or Ambiguous

1. 1. "Guess What? I'm Resigning"
   2. "Some News About My Job"
   3. "Moving On"

Inappropriate Humor

1. 1. "Adios, Amigos! I'm Outta Here"
   2. "No More Mondays for Me!"
   3. "Time to Escape the 9-to-5 Grind"

Blaming or Finger-Pointing

• 1. "Quitting Because of Poor Management"
  2. "Leaving Due to Incompetent Team"
  3. "Resignation Due to Lack of Support"

The above resignation letter subjects are unprofessional, negative, or inappropriate and must be avoided. Using a professional and respectful tone in your resignation subject line is crucial for maintaining a positive relationship with your employer and colleagues.

Summing Up

In conclusion, selecting the right subject line for your resignation email is essential for conveying your message clearly, professionally, and respectfully. By following the guidelines and examples discussed above, you can write a subject line that effectively communicates your intentions and establishes a positive tone for your resignation email.

Remember, a well-crafted subject line can leave a lasting impression on your employer and colleagues, so take the time to carefully consider and craft it before hitting send.

Frequently Asked Questions (FAQs)

1. What should I include in the subject line of my resignation letter?

In the subject line of your resignation letter, it is important to be clear and concise. You can include phrases such as "Resignation Letter" or "Notice of Resignation" followed by your name and the date. This helps ensure that your employer understands the purpose of the email and can easily identify it among other emails.

2. How long should the subject line be for a resignation letter?

The subject line for a resignation letter should be brief and to the point. Ideally, it should be no longer than a few words or a short phrase. This helps to grab the recipient's attention and allows them to quickly understand the content of the email.

3. Should I mention my reason for resigning in the subject line?

It is not necessary to mention your reason for resigning in the subject line of your resignation letter. The subject line should focus on clearly indicating that the email is a resignation letter and providing essential details, such as your name and the date. The reason for your resignation can be explained in the body of the email or in a separate paragraph.

4. Can I use humor or sarcasm in the subject line of my resignation letter?

While it's important to maintain professionalism in your resignation letter, using humor or sarcasm in the subject line may not be appropriate. Resignation is a serious matter, and it's best to convey your intentions clearly and respectfully. It's recommended to keep the subject line professional and straightforward.

5. Is it necessary to include my contact information in the subject line of my resignation letter?

Including your contact information in the subject line of your resignation letter is not necessary. The subject line should focus on indicating that it is a resignation letter and providing essential details. Your contact information can be included in the body of the email or your signature block.

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