Resignation Withdrawal Letter: Format,  Samples & Top Tips

Are you reconsidering resigning from your job and have submitted your notice of resignation? As your notice period diminishes day by day, it might be tough for you to take a call. And once you have finally decided to retract your resignation, the way ahead might not be as easy as it seems. In fact, withdrawing your resignation is more difficult than actually resigning! But here we have some pointers that will make the task easy for you! Read more to know how you can withdraw your resignation smoothly. 

Withdrawing a Resignation

After some in-depth analysis, if you have decided to continue working at the same office, the following points will come in handy for you: 

1. Bring it up with your manager

After you've made up your mind to formally withdraw your resignation, taking it up with your manager first is certainly a good idea. If you share a cordial relationship with them, they may be happy to have you back, making it easier for you to process the further steps. As per your equation with your boss, you can professionally put forth your reasons for withdrawing your letter of resignation and ask for guidance on steps that need to be taken in this regard. Schedule a meeting with your manager in person, as it will help you explain the situation more cohesively to them. This would provide you with a platform where you can comfortably express your side of the story and discuss way ahead in detail. 

2. Put it up in writing 

Like resigning, withdrawing a resignation must also be recorded in writing. Hence, a formal withdrawal of the resignation letter must be written and forwarded to the concerned authorities. The withdrawal of resignation letter should be a professional letter stating all the details regarding your decision to stay back at your current job title. 

3. Do not plead and stay professional

An important point to note is that while you submit your withdrawal of resignation letter or a retraction statement, your 'request' can be turned down depending on the circumstances. In such a scenario, one must refrain from pleading with the manager. At the workplace, one should always maintain a professional demeanor, irrespective of the equation you share with your manager or the circumstances. While it’s perfectly acceptable to request your manager to reconsider their decision or look at other possible vacancies within the company, be sure to maintain professional conduct.

Remember, irrespective of the outcome (even in the case that no solution works out for you), it’s highly recommended that you thank your current employer for taking the time to consider your withdrawal request.

Samples of resignation withdrawal letter

Sample 1

Your Name 
Address
Email id
Date: xx/xx/xxxx
Manager's Name
Title
Office Address

Subject: Resignation Withdrawal Request

Dear (Manager's Name),

I am writing to request the opportunity to withdraw my resignation dated (date of resignation letter). I highly appreciate your counteroffer and it would be my immense pleasure to be retained as (your current position) at ABC Company. 

I would like to thank you for taking the time to have a conversation with me last week. It really helped me get clarity regarding my options and led me to decide that I would like to continue to further my career at ABC Company.  Thank you for your support.

Best Regards,
[Signature] Your Name

Sample 2

To The Manager,
Company name,
Office Address

Subject: Resignation cancellation request.

Dear Manager's Name,

With reference to my resignation letter dated xx/xx/xxxx, I had put forth my resignation keeping in a view of my financial conditions owing to the expenditure that goes into the medical care of my parents.

However, as per my discussion with the management my salary increment has been agreed upon. Hence, I would like to withdraw my resignation letter and continue my current job role at ABC Company.

I request you to kindly cancel my resignation request  I would like to wholeheartedly thank the management for this decision.  I shall be obliged to you in this regard.

Regards,
Your name

Sample 3 (Email)

Subject: Resignation Withdrawal Request 

Dear (Manager's Name)

I would like to bring to your notice that due to a change in circumstances, I would like to seek an opportunity to withdraw my resignation dated (date of resignation letter). If feasible, I would like to continue in my current role at ABC Company.

In case it can't be worked out, I request you to take me into consideration for a vacant position at the company where I can put my current expertise into use. 

Thank you so much for your consideration. If there’s any additional information I can provide, please let me know.

Best,
Your Name

The above samples will help you write a professional and effective letter for withdrawing your resignation.

Tips on writing a resignation withdrawal letter

There is no specific format for a resignation withdrawal letter. But before you start writing a letter to withdraw your resignation request, remember how you wrote your resignation letter - Brief and professional. The same goes for the resignation withdrawal letter as well. Your purpose is to convey your reasons as briefly as possible and be polite and professional. Following is a quick sum up of the points you must remember while drafting a withdrawal of your letter of resignation.

1. Be Brief

There may be a lot that you'd like to write in your letter, but the key is to keep it short and avoid ambiguous language. Going into the depth of the matter will not strengthen your case. Since you may have already spoken with your manager regarding the issue, keeping your letter to the point makes it appropriate. Although you can subtly mention your performance record in the letter so that the management considers your withdrawal of the resignation. However, refrain from being apologetic for resigning or withdrawing the resignation.

Apart from your reason, your letter should include the date when you submitted your resignation letter and the current role or title you would like to retain at your current workplace.

2. Be Grateful

Whatever the case may be, it is highly professional to thank your boss or manager for considering your request. As stated above, your request may also be denied. However, thanking the manager for his/her time is a basic courtesy that reflects your positive attributes. 

3. Be Diligent

Just like the resignation mail, retraction letters must also be written in a purely professional tone. Refrain from going into personal details and keep it short and relevant. Lastly, don't forget to proofread your letter before sending it to the manager.

Summing Up

Let’s take a quick look at the top tips and process of writing a letter to withdraw your resignation:

While you submit your withdrawal letter, always be sure of what is making you stick to the same job. Even though, at times, circumstances may force you to reconsider your decision, your reason to hold on to your job must be good enough. Avoiding a compromise with your career growth is always the smartest move. 

Frequently Asked Questions (FAQs)

1. Can I withdraw my resignation letter after submitting it?

Yes, you can withdraw your resignation letter after submitting it, but it is important to check with your employer's policies and procedures regarding this matter.

2. Is there a specific time frame within which I can withdraw my resignation letter?

The time frame for withdrawing a resignation letter may vary depending on your employer's policies. It is advisable to act promptly and inform your employer as soon as possible about your decision to withdraw.

3. Do I need to provide a reason for withdrawing my resignation letter?

While it is not always necessary to provide a reason for withdrawing a resignation letter, it is considered professional and courteous to communicate your reasons to your employer.

4. How should I inform my employer about my decision to withdraw my resignation letter?

It is recommended to have a face-to-face conversation with your immediate supervisor or HR representative to inform them about your decision to withdraw your resignation letter. Follow up with a written communication to ensure clarity and documentation.

5. What if my employer does not allow me to withdraw my resignation letter?

If your employer does not allow you to withdraw your resignation letter, it is important to understand and respect their decision. You may consider discussing the matter further with your employer or seeking guidance from a legal professional if necessary.

You may also like to read:

1. A Quick Review Of The Career Options In Science
2. How To Write A Cover Letter For Your Next Job?
3. What Are The Top Career Options In Arts?
4. Know How To Write A Cover Letter For Internship (Sample Included)