Last Working Day Emails: Master The Art Of Writing Good Bye Mail

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After in-depth consideration, you have finally sent your resignation email. What next? It's time to wind up your ongoing tasks as your last day at the office approaches. Most importantly, it's time to send your last working day email. 

Whatever your experience in your current job, your last day at work makes you emotional. You have colleagues giving you best wishes for your future endeavors and discussing all the good memories. It might nudge you to write a goodbye mail because a thoughtful last working day message helps to leave a lasting impression on your co-workers.  

There are many ways you can write a professional goodbye message. You can either write a single email to the entire team or a separate email to your colleagues, managers, and clients. Don't know what to write in your last working day mail? We have some tips for you. But first, let us understand the importance of sending the best goodbye email.  

Last Day - Moving on to new opportunities

After you have submitted your resignation letter, your colleagues are aware of your departure. So as your last day at the office approaches, you will have hundreds of thoughts running in your mind that you may want to pen down.

Sending a farewell email is a standard practice followed at many offices. It is a good way to sign out from your position. It also allows you to share your contact information, such as your personal email address, phone number, or LinkedIn profile, with your teammates to stay in touch with them in the future. After all, in the future, you might need help from the valuable network of contacts you have established during your tenure at a particular office. 

Also Read: Writing A Resignation Letter Due To Health Issue

Who should you send the last working day email to?

The last working day mail can be sent to anyone you would like to acknowledge. For example:

• Your team or co-workers: A goodbye message to colleagues will inform them about your transition. If you hadn't been working in a team, you can send a goodbye email to your co-workers as well. 

• Your boss/team managers: Based on your equation with your manager/boss, you can send a farewell email to your boss to acknowledge their contribution to your career growth. You may completely avoid it if you feel sending a personal goodbye email to your boss is unnecessary.

You can also especially acknowledge the positive working relationship with a colleague at the office who was always there to help you. Sending a last working day email to such a colleague would be a great gesture. 

Examples of last working day email

Following are some last-day mail samples that you can refer to while writing your last working da message. 

1. Heartfelt farewell message letter to colleagues

Subject line: Thank you for all you did for me. 

Dear (Name of the colleague),

As my last day at ABC Corporation approaches, I can't help but look back at the amazing times we had while working together and reflect upon the special bond we have shared all these years. It is indeed an utmost pleasure to have worked with one of the most talented and cooperative persons I have known. The five years that I spent at ABC Corporation, became even more meaningful because of you. 

I remember how on my first day at the office, you patiently guided me through and stood by me whenever I needed your support professionally and at times even personally. 

I learned so much from you. Your confidence and ability to handle stressful situations will continue to inspire me. As I move on in my professional journey, I intend to maintain the amazing relationship we have shared until now, for years to come. We will certainly keep in touch outside of work and I will be happy if could be of any help to you whenever you need me. 

I wish you all the very best in future endeavors.

Best,

(Your Name)

2. Last working day message for team-mates 

Subject line: Moving on

Dear Team,

As might have been conveyed to you, I will be leaving ABC Corporation in a couple of days. As I gear up to take this leap, I couldn't have left without sending a goodbye email to colleagues.

I can't thank you enough for being such an amazing team. Over the past five years, I have learned so much from talented people like you and would greatly miss working with you. I will not forget the fun we had at our team sessions and how we sat beyond working hours to achieve our targets. The pleasure of celebrating every team's success with you guys is inexplicable. 

Thank you for all your support, and I hope to keep in touch with you all. You can always reach out to me at (your email address). You can also connect with me on LinkedIn- (your LinkedIn id)

If there is anything regarding work you need to know from me before I leave, I would be more than happy to help. 

Wishing you all the very best for the future. 

Best,

(Your Name) 

3. Last working day message for your manager/boss

Subject line: My last day to a great tenure

Dear (Manager's Name),

As I have two days left with ABC Corporation, I wanted to thank you and let you know how enriching my time here has been. I had an amazing experience in this job role where I got an opportunity to work with one of the most awesome people. 

I had a great learning experience under your leadership and am grateful to you for your guidance at every step.

I hope to keep in touch with you in the time to come. You could reach out to me whenever you want at (your personal email address) or you could give me a call at (your phone number).  

Thanks again for your cooperation and guidance and I wish all the very best to ABC Corporation for the future. 

Best Regards,

(Your Name)

4. Goodbye email for clients or third-party contacts

Subject line: Your new POC

Dear Xyz, 

Greetings for the day. 

I would like to inform you that I have resigned from ABC Corporation and my two weeks notice period shall end on xx/xx/xxxx. 

It has been an utmost pleasure getting to know you over the past two years and would like to let you know that I've thoroughly enjoyed working with you and your marketing team. 

Over the next two weeks, I'll be working on handing over the tasks to your new point of contact, Rahul Kumar/(name of the new point of contact), and wind up my ongoing projects with you. In case you have any doubts or concerns that you would like to take up with me, please feel free to reach out to me. I would like to bring to your notice that Rahul Kumar is an experienced team-mate who has more than 10 years of experience in client management and will leave no stone unturned to serve you and meet your expectations. He shall be connecting with you over the next week and discussing everything in detail with you. 

Thank you again for a great association. 

Wishing you and your company all the best in future endeavors.

Best Regards,

(Your Name)

Professionalism in Goodbye Emails to Colleagues and Team Members

When writing goodbye emails to colleagues and team members, it is important to maintain a professional tone. This includes using proper language and grammar, expressing gratitude for the opportunity to work together, and offering wishes for the future.

What you must take care of is to avoid negative or critical comments, as this can leave a lasting impression on your professional reputation. Instead, highlight the positive experiences and contributions made by your colleagues and team members.

By maintaining professionalism in goodbye emails, you can leave a positive impression and maintain good relationships with your former colleagues.So, basically, by being professional in your last email at work, you can make sure people remember you in a good way and keep your friendships with your old co-workers going strong.

Points to remember while writing a perfect last working day email

Here are a few points to consider while writing your last working day email:

Make sure your departure is announced

Sending a goodbye email to colleagues will only make sense if the company has officially announced that you are leaving otherwise your email will come as a surprise to everyone. If your colleagues are aware of your exit, reading your farewell mail will make them connect better with the letter. 

The right time to send your goodbye email 

Your farewell mail shouldn't be sent out too soon. Sending it a day or two before you actually leave, would be the most appropriate time. Since during your notice period, you have to get done with the tasks or projects allotted to you. Hence, sending a goodbye email too early can distract you from finishing your tasks. You can, however, reach out to your clients well in advance and let them know of your exit so that they have enough time to take up any queries from you if need be. 

Give a good thought while writing the subject line of last working day email

It is important to get your last day email subject line right. It must be straightforward so as to not confuse the recipient. You can't directly write that it is your goodbye letter. Rather, you can use certain phrases like 'my last day to a great tenure', 'it's not easy to say goodbye', and 'moving on'. It will let the recipient know that the email has something to do with you leaving your current job. 

Keep positive 

You must ensure that the tone of your farewell mail is positive. Since it is the last time you are getting to officially write to your colleagues, team, or manager and express your gratitude, a positive tone is something that will hold your last working day email together. Having said that, if you are writing to someone you share a close bond with, you can share an inside joke or an old memory while thanking him/her for the wonderful experience you had with them.

Mention your contact information

A farewell email message can help you do two things. One, you can bid goodbye to your teammates, and two, you can share your personal contact details to remain in touch in the future. Your ex-colleagues may need to contact you down the lane regarding some interesting opportunities, and this letter will provide you the platform to keep forth your contact information. 

Keeping it brief

Your goodbye message to colleagues should be short, sweet, and end on a positive note. So, it is best to refrain from adding a lot of details, especially about your new job. Remember, the letter is about thanking your current office for all the good times and opportunities. Hence, sticking to the point is a must. Also, being sarcastic or talking negatively about anyone in your goodbye email is not recommended at all. 

Summing up

Leaving a company might be an emotional moment for you but as you brace up to move ahead.  A last working day email can help to ensure a positive relationship with your ex-company. It provides you with a perfect platform to express your gratitude for your teammates and also share your personal contact details for the future with your soon-to-be ex-colleagues.

A last working day email also acknowledges the positive contribution of your teammates in your career growth. It gives you a chance to thank them for being there with you and making your journey a great learning experience. It also helps you express your gratitude to your boss/manager for their guidance. The last working day message allows you to thank the clients you had been dealing with, which nurtures your future relationship with them as well.   

Hence, last working data email is more than a formal letter with an emotional tone. It is an opportunity to strengthen your professional relationships and further your strong bonds with your ex-colleagues, which might prove to be helpful to you as you go ahead in your career path. 

Frequently Asked Questions

1. What is a last working day email?

A last working day email is a message sent to colleagues and supervisors to inform them of your upcoming departure from the company. It typically includes the date of your last day, any necessary handover information, and a message expressing gratitude and farewell.

2. Why is it important to send a last working day email?

Sending a last working day email is important because it allows you to formally communicate your departure to your colleagues and supervisors. It ensures that everyone is aware of your last day and can make necessary arrangements for the transition. It also gives you an opportunity to express your gratitude and farewell to your coworkers.

3. When should I send my last working day email?

It is recommended to send your last working day email at least one to two weeks before your actual departure date. This gives your colleagues and supervisors enough time to make necessary arrangements and ensures a smooth transition.

4. Should I cc or bcc anyone on my last working day email?

It depends on the company's email etiquette and policies. If there are specific individuals who should be informed about your departure, you can cc or bcc them on the email. However, be mindful of any confidential or sensitive information that should not be shared with certain individuals.

5. Can I include personal contact information in my last working day email?

Including personal contact information in your last working day email is generally not recommended. It is more appropriate to provide your professional contact information, such as your LinkedIn profile or personal email address, if you wish to stay in touch with your colleagues.

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