How To Write Short Resignation Letter | With Tips & Samples!
A letter of resignation as we all know is an official document that one submits when they decide to quit their current position. You must provide your current employer with a formal notice of resignation as protocol demands it and also because it helps maintain a cordial relationship with your employer even after you join a new job, etc. Now, there is a possibility that you might be in a hurry to leave the job for various reasons. In this case, you will have to write a short resignation letter that is effective and gets the job done without leaving a negative impact on your professional network.
In this article, we will discuss what is a short resignation letter, how to write one, and also look at some samples for the same.
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What Is A Short Resignation Letter? It's Importance
As the name suggests, a short resignation letter is a compact version of traditional resignation. These are concise and simple resignation letters that most use when they want to quit immediately and sometimes even without serving the stipulated notice period. There could be many reasons which may lead an employee to want to exit a job faster than normal and hence need a short/ simple resignation letter. For example, in case of personal emergencies, when they are not satisfied with the work/ work conditions, are under a lot of pressure, etc.
How To Write A Short Resignation Letter?
We have already mentioned that a short resignation letter is much more compact in comparison to a proper resignation letter. Naturally, the short/ simple resignation letter format comprises fewer sections, which are:
- Contact details and date of writing the letter. If you are writing a short resignation email, then the contact information will be at the end of the article and there is no need to write the date.
- Salutation
- Clear statement of your intent to resign, the date/ day of resignation, and the dates for the beginning and end of your notice.
- Expressing gratitude to your current employer.
- Closing and signature.
In comparison to a standard statement of resignation, the body of a simple short resignation letter comprises only a few (3-5) lines. Another point to note is that if you are resigning on short notice, you might not be able to help facilitate a smooth transition since you will most likely not be completing the ideal transition period. For a detailed description of a proper resignation letter format read- Best Resignation Letter Format | How-To & Tips (With Examples).
Short Resignation Letter Template
[Your name]
[Address]
[Contact number]
[Email address][Date]
[Adressee's name]
[Designation]
[XYZ Company]
[Company address]Dear Mr./Ms. [Name/ surname]
Please accept this as my formal notice letter of resignation from the position of [insert position title] at [Company name], effective as of [insert date].
The last day of employment will be [date]. I have to resign on short notice due to [mention reason]. My experience at XYZ was amazing and am thankful for all the support and opportunities provided to me. I will close all the pending tasks and hand over current projects. Do let me know if there is anything I can do to help with the hiring process for my replacement in the coming days.
Sincerely,
[Handwritten signature]
[Your name]
Short Email Resignation Letter Template
Subject: Official resignation from [profile].
Dear Mr./Ms. [Name/ surname]
I am writing this as a formal resignation effective as of [date] from the position of [profile] at [company name]. The last day of my employment will be [date].
The reason I will not be able to fulfill the standard notice period is [reason]. I am thankful for and appreciate all I have learned during my tenure here. I also wish you all, the best for the future.
Regards,
[Full name]
[Contact details]
Note - You can also replace the name and contact information with the digital/ official signature if you have one.
5 Short Resignation Letter Examples
Sample Resignation Email When Taking Up New Job
Subject: Official resignation from [profile]
Dear Mr. Nanda,
I would like to inform you that I have accepted a position at [insert future company name] and am hence filing my formal resignation effective today. My last day of employment at ABC company will be [date].
My time at ABC has been great and I thank all of you for the time, opportunities, and learnings provided here. Please inform me of any assistance you need during the remaining days.
Regards
Sagrika Gupta
[Contact details]
Simple Resignation Email Message- Leaving Due To Stress
Subject: [Profile name] Resignation
Dear Mr. Deshmukh,
Kindly consider this email resignation message as formal notice of leaving the position of [profile title] at [insert company name]. My last day in the office will be [date].
The current circumstances at the office have been the cause of considerable stress. Hence I will not be able to fulfill the standard notice period and would like to leave immediately. I apologize for the inconvenience and have discussed this with the human resources department as well.
My time at [insert company name] has been memorable and I thank you all for everything. Your understanding and cooperation are greatly appreciated.
Best wishes,
Mr. Indra Kalan
[Contact details (optional)]
Stuck with what subject lines to use? Read- How to write the perfect subject line for your resignation letter
Simple Resignation Letter Sample- Leaving on 2 Weeks Notice
Ranee Gothe
11, Ground Floor, New Link Road
Andheri (W), Mumbai, Maharashtra, 400053March 11, 2023
Indra Ray
CBC Company
309-12, Emca House, SBS Road
Mumbai, Maharashtra, 400023
02222612240Dear Ms. Ray
I would like you to accept this as my formal notice of resignation letter from CBC Company and the position of [title], effective March 11, 2023.
The associations I made during my time here are extremely valuable and will stay with me for years to come. I believe a two-week period is a sufficient notice to find my replacement. Do let me know if you need any assistance in tying up any loose ends. Thank you for this opportunity and your everlasting support.
Sincerely,
[Signature]
Ranee Gothe
[Contact No. (optional)]
To know more about writing a resignation letter for personal reasons, read- Personal Reason Resignation Letter Samples With Writing Tips!
Formal Resignation Letter Sample- Leaving on 24-hr Short Notice
Shitala Kamath
Yogi Nagar , 1st Floor, Tekri Raasta
Thane (W), Mumbai, Maharashtra, 400602
shitala@email.comMarch 12, 2023
Pithasthana Shenoy
Senior Manager (HR)
ABCD Company
395/E, Lamington Road
Mumbai, Maharashtra, 400004
02223826848Ms. Shenoy
This letter is to bring to your notice that I will not be continuing as the [profile title] in ABCD effective tomorrow March 13, 2023. The current situation has left me with no option but to resign with a 24-hour notice.
My time here will always be an important part of my career journey and I have learned a lot in a short period. I request you to start the exit process immediately and clear all past dues at the earliest possible. Thank you for your support and understanding.
Sincerely,
[Signature]
Shitala Kamath
[Contact- 02225447728]
Notice Resignation Letter Sample (Medical Personnel)
Subject- Resignation from [position title].
Dear Ms. Kamath
I am writing this email as official notice of my resignation from the position of [title] at [insert company/ entity name], w.e.f. [date].
Working here was extremely rewarding and I wish the best to all the staff members at this facility as well as the patients. My last day of employment will be [date] by which I will do everything possible to tie all loose ends and make the transition smooth.
Best regards,
Elena Mathur
[Contact- 02225447123]
Simple Resignation Letter: Tips
- Use a template to ensure that follow the professional business letter format and draft an effective resignation letter.
- You can speak to your reporting manager to keep them informed before you file a formal document for resignation. This can help make the exit process smoother.
- Be assertive but polite in your short resignation letter while making your point.
- It is also a smart idea to be prepared to leave immediately after you submit your resignation, especially if you won't be serving the standard notice period.
- Always keep a copy of the resignation if you have submitted a hard copy. In case you sent a formal resignation email, the copy will anyways be in your mailbox.
Also Read - Writing A Resignation Letter Due To Health Issue
Frequently Asked Questions
Q. When is the ideal time to hand in my resignation letter?
When resigning with short notice or no notice at all, it is best to hand in your resignation as soon as possible. The idea is to accommodate as much time as you can before you have to leave so that your current employer has enough time to deal with the situation.
Q. Is it okay to quit without giving a formal resignation letter?
While not all companies (though rarely) essentially mandate a resignation letter, ideally it is in your interest to submit an official notice/ letter. There are multiple reasons for this like, it is good behavior and protocol calls for it, it helps maintain a healthy relationship even post-exit, and is good for record-keeping purposes.
Q. Should you give a reason as to why you are leaving in a resignation letter?
One usually writes a short resignation letter when they are in hurry, which is mostly due to some critical reasons. These reasons could also be of personal and sensitive nature. It is hence not essential to give a full-blown explanation, but it is still recommended that you give a brief reason if possible to keep things copasetic.
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