Declaration In Resume - Format, Examples, Tips, FAQs And More!

Are you looking for a job? If yes, then you must know that your resume or CV needs to be top-notch to help you pass the recruitment process with flying colors. The perfect resume headline, best resume format, and well-described work experience- everything should be spot-on in your resume. This piece of document must pique the interest of your potential employers. It is best to create or edit your resume/ CV in congruence with the company and job you are applying for. Everything on your resume must be meticulously planned so that it instantly catches the hiring manager's attention. Especially when it comes to the ending. So how are you going to end your resume? Confused? We are talking about the 'Declaration in Resume'.

Don’t know what that means? Then you have landed at the right place. In this article, we will discuss the meaning of ‘declaration in CV/ resume’, why it is important, its pros and cons, and more.

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What is a ‘Declaration in Resume’?

"I affirm that the information provided above is accurate and error-free."

You must have come across this kind of statement at the bottom of the resume templates while you were designing one for yourself. This is what is referred to as the declaration in CV or resume. Declarations are commonly used in resumes in countries such as India. However, it is not very common practice in the West.

The declaration in resumes refers to the statement in simple language via which the owner of the resume vouches for the accuracy of the information he has provided. Resume declarations have a formal structure and must include the statement claiming that the information provided is accurate to the best of the candidate's, knowledge, along with the location and date on the left-hand side of the resume, and his signature and name at the bottom of the page.

Why do you need to write a declaration in resumes?

A declaration is required since the prospective employer does not know much about you at the beginning of the application process. Including information like your name, address, phone number, email address, about me, etc., might help the employer in your background check and thus make an informed decision.

There was a time when the Declaration of Independence was an important part of a resume. Although some believe it isn't as relevant today as it was many years back, it is still useful to add a declaration when applying for a job. Be it a Government job, academic institution, or company with a strict corporate hierarchy, require adding statements of declaration in resumes/ CVs.

Is Declaration in Resume necessary?

Candidates should always be truthful about their qualifications and experience in their job applications as well as throughout the hiring process. In fact, some companies may take legal action against the candidate for providing inaccurate information to the company that led to their hiring. 

So keeping this in view, sometimes employers are wary of fraudulent activities and need to check if the candidate is genuine before making an offer. The company wants to make sure the information you submit is accurate. Therefore, they request this statement of declaration. Thus, an end-of-resume affirmation that all the information is factual and truthful is a crucial element. 

So is it mandatory to add a declaration in resume? No, not including a delaration in resume will not hamper your selection chances. here is no rule as such that makes it mandatory to add a declaration to a resume. However, if added, it does reflect candidate's integrity and professionalism.

Pros and cons of writing a declaration in resumes

Best Resume Declaration Format

The ideal statement of declaration consists of 5 elements:

• Name
• Self-declaration statement
• Time
• Location
• Signature

So to sum it up, declaration in resume can follow this formula:

details/facts + provided/stated/given above/ above-mentioned information + is/are + true/accurate/free from errors/correct/genuine + to the best of my knowledge/belief.

There is no standard format for a declaration in resumes. In fact the format for declaration in resume for freshers as well as for experienced candidates is the same. Mostly a resume declaration is independent of the job profile you are applying for. 

How to write a Declaration for Resume: A step-by-step guide

The Declaration should be written at the end of the resume, with the title of 'Declaration' and the content stated below. All of the material on your Resume must be correct to the best of your knowledge and belief.

1. Give this section a name: "Declaration"
2. Put your case forward with a declaration.
3. Write the current date and place it on the left side of your resume declaration, and put your complete name and signature on the right-hand side.

Declaration in CV/ resume: Sample Declarations

Short and Effective Declaration Samples

1. I hereby affirm that the above information is accurate.
2. I certify that all of the information on this resume is correct.
3. I sincerely declare that all of the above-mentioned particulars in this resume is accurate to the best of my knowledge.
4. I certify that all the above-written particulars included within this resume is accurate and verifiable.
5. I affirm that the information provided above is accurate and error-free.

Long Examples of Declaration 

1. I hereby affirm that all information included in this resume is accurate. I am aware that dishonesty may result in the rejection of my application.
2. I affirm that the information provided above is correct. I accept full responsibility for any false declaration, concealment, or inaccurate statement I may have made.
3. I solemnly attest that all of the aforementioned material is free of any inaccuracies. If it is determined that I have submitted incorrect or dishonest information, I shall accept full responsibility.
4. I certify that all information included in this resume is correct and verifiable. I will quickly notify you of any modifications. If any of the above information is proven to be fraudulent, I understand that I shall be held completely accountable.
5. I hereby affirm that the information included in my resume/CV is accurate, and I accept full responsibility if any incorrect information is discovered.

The most important aspects of these resume declaration examples are expressing the authenticity of your resume and claiming complete responsibility for its contents. Whether it is one to two lines or a full paragraph, it should follow the same format and be placed at the conclusion of your resume. 

You may change any of the aforementioned examples of resume/CV declarations to your taste.

Tips to write a professional declaration in resume

1. Write as much as necessary

A resume declaration statement  needs to be absolutely precise. Do not utilize unnecessary words. It is not personal information, after all. Do not squander too much of your resume's limited space on the resume declaration unless, of course, you have a great deal of empty space that cannot be filled in your application form.

2. Avoid scanning your signature

If you submit your resume through fax or email, your signature does not need to be scanned. If you cannot sign the CV in person with a pen, it is OK not to sign. Similar to an email, just putting your name as the sign-off is sufficient.

3. Avoid decorating it

Keep the declaration portion of your resume as official as possible. This is to ensure that the self-declaration is taken seriously.

4. Check for errors in spelling

It is a frequent error that you must always remember. Not only should you review the resume's declaration part, but also the whole document. In your CV, misspellings might be viewed as a lack of sincerity.

5. Check for clarity

Make the resume statement simple to read and comprehend. You need not go overboard while crafting the statement. Clearly state your self-declaration.

Frequently asked questions (FAQs)

Q1. What is the difference between ‘declaration in resume’ and ‘statement’?

Declarations are statements made by individuals regarding themselves. A declaration usually includes information about the individual, such as his/her name, address, phone number, email address, and occupation. Whereas a statement is a plain sentence made by any individual to serve an objective.

Q2. How do I make sure my resume is error-free?

You need to check every single line of all the relevant details you have provided in your resume. If you find any spelling mistakes or grammatical errors, fix them immediately. Make sure all the information is consistent and accurate.

Q3. What is the best way to format my resume declaration?

The most important thing in your resume declaration is that it must be well formatted. Use standard margins and fonts. Avoid using fancy fonts and colors.

Q4. What are some good ways to improve my declaration in my resume/ CV?

There are several things you can do to improve your resume declaration:

• Make sure the font size is in line with the resume.
• Write clearly and concisely.
• Include keywords from your job description.
• Be specific with your experiences and achievements.

Q5. How often should I update my resume declaration?

You may not need to update the resume declaration regularly since it is a standard line. It probably doesn't have anything that needs to be updated from time to time. However, every time you change something about yourself or your credentials, you must inform your company. This will help keep track of what changes you have done over time.

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