How To Add A Row In Excel (And Delete It Too!)

Forgot to add some data to your worksheet? It's easy! Learn to add and delete rows in Excel.

Shreeya Thakur

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How To Add A Row In Excel (And Delete It Too!)

0 min read

Table of content:

How to Add a Row in Excel
How to Delete a Row in Excel
Conclusion
Frequently Asked Questions

Excel is one of the most widely used tools for managing data, and part of its flexibility lies in the ease with which you can organize your information. Whether you're adding new data or cleaning up old entries, knowing how to quickly add or delete rows in Excel is essential.

In this article, we will walk you through both processes, step by step.

How to Add a Row in Excel?

Adding a row in Excel can be done in just a few clicks, and there are multiple ways to do it.

Method 1: Using Right-Click Menu

Select the Row: Right-click on the row number where you want to insert a new row. For example, if you want to add a row above row 5, right-click on row 5.
Insert Row: From the menu that appears, select Insert. A new row will be inserted above the selected row.

Method 2: Using the Ribbon

Select the Row: Click on the row number where you want to add a new row.
Go to the Ribbon: Click on the Home tab, and then go to the Cells group.
Insert: Click Insert, and from the dropdown, choose Insert Sheet Rows. A new row will appear above the selected row.

Shortcut Key to Insert a Row in Excel

You can also use a keyboard shortcut to add a row:

Select a row.
Press Ctrl + Shift + "+" to quickly insert a new row above the selected one.

How to Delete a Row in Excel?

Deleting a row in Excel is just as simple as adding one.

Method 1: Using Right-Click Menu

Select the Row: Right-click on the row number you want to delete.
Delete Row: From the menu, select Delete. The row will be removed, and all rows below it will shift up.

Method 2: Using the Ribbon

Select the Row: Click on the row number of the row you wish to delete.
Go to the Ribbon: Navigate to the Home tab and the Cells group.
Delete: Click on Delete, and from the dropdown, choose Delete Sheet Rows.

Shortcut Key to Delete a Row in Excel

To quickly delete a row using a keyboard shortcut:

Select a row.
Press Ctrl + "-" to delete the selected row.

Conclusion

Adding and deleting rows in Excel is a basic yet vital skill for managing your data efficiently. Whether you're expanding your dataset or cleaning up unnecessary entries, these simple methods will help you keep your Excel sheet organized and up-to-date. By mastering these quick techniques, you can speed up your workflow and maintain a neat and accurate dataset in Excel.

Frequently Asked Questions

Q1. How do I insert a new row in Excel?

To insert a new row, right-click on the row number where you want the new row to appear. Select "Insert" from the context menu. A new row will be added above the selected row.

Q2. Can I add multiple rows at once in Excel?

Yes, select the same number of existing rows as the rows you want to add. Right-click and choose "Insert." Excel will insert the selected number of new rows above your selection.

Q3. What is the shortcut for inserting a row in Excel?

You can quickly insert a row by selecting a row and pressing Ctrl + Shift + +. This shortcut adds a new row directly above your selection.

Q4. How do I delete a row in Excel?

To delete a row, right-click on the row number and select "Delete." The entire row will be removed from your worksheet.

Q5. How can I format cells after adding rows?

After adding rows, select the cells you want to format. Use the "Home" tab to change font styles, colors, or borders. This keeps your data organized and visually appealing.

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Edited by

Shreeya Thakur

Sr. Associate Content Writer at Unstop

I am a biotechnologist-turned-content writer and try to add an element of science in my writings wherever possible. Apart from writing, I like to cook, read and travel.